As the hiring manager or HR partner, it’s a good idea to contact the employee to introduce yourself, explain your role in the agency and provide your contact details in case they have any questions before they start.
The employee’s manager should touch base to welcome them to the team, ask how they are tracking with the onboarding process and answer any questions. This is a chance to talk about the team they are joining, to give an overview of current projects, discuss equipment and any workplace adjustments.
New senior executives can learn more about their role in the sector on the senior executive fundamentals website.
It’s important to give the new employee the opportunity to ask for a workplace adjustment, regardless of their circumstances.
A workplace adjustment is a change to a work process, procedure or environment that allows a person to:
- perform to the best of their ability
- work productively
- work in a safe environment
- feel included in the workplace
- increase their engagement and motivation to improve performance.
Adjustments can include workspace modifications, workplace practice adjustments, accessibility requirements and software requirements.
Being inclusive in every stage of the onboarding process will help ensure your organisation is supportive of all employees.
Seek advice from your HR team if you need additional advice accommodating an adjustment, or view guidance for onboarding a person with disability.
The Australian Human Rights Commission has resources that can help you prevent discrimination and promote diversity in your workplace.
Provide your new employee with information on their workplace location, including the address, access, transport options, and where they should report to on the first day.
Work delivery format
Clarify with your employee how they will perform their role and the flexible working options available. Depending on the type of work, this might be a good time to discuss rostering or start/finish times. Take time to listen to the employee’s needs while understanding the needs of your team and organisation to find a solution that works.