Your approach to shortlisting will depend on how many assessors are involved at the pre-screening stage. It is good practice to use more than one assessor but there may be times where it is practical only to have one assessor (e.g. for a short-term, temporary role requiring a suitability assessment). In these circumstances you should be particularly mindful of avoiding potential biases and developing your shortlist based on an objective assessment.
Once the assessor or assessors have reviewed the resumes and applications, you can decide which candidates should progress to the next stage. Be aware of the potential for consensus bias and create an environment where assessors feel comfortable discussing the merits of each candidate without feeling pressured to conform to others’ views.
Document your decisions so you have a record and can provide constructive feedback to unsuccessful candidates. A shortlisting worksheet will help you to consolidate results.
As soon as you have finalised your shortlist you need to communicate the outcome to candidates. Timely communication is critical for creating a positive candidate experience and will reflect well on your organisation.
Recruitment and selection guide
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Navigating Recruitment
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Filling a role
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Planning a recruitment and selection approach
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Assessment centre fact sheet
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Setting the assessment standards and rating approach
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Designing the assessment process
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Descriptive rating scales
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Examples of assessment components for different roles
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Examples of a multi stage assessment
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Designing the application form
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Choosing assessors
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Selecting fit for purpose assessments
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Predictive validity of assessment methods
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Interviews
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Work sample exercises
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Psychometric assessments
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Designing work sample exercises
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Deciding the recruitment and selection approach
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Writing behavioural interview questions
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Example 1
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Matrix for capability based assessments
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Example 2
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Capabilities commonly assessed using work samples exercises
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NSW Government talent acquisition scheme
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Matrix for capabilities commonly assessed using work sample exercises
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Attracting candidates
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Assess candidates
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Conduct pre screening
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Administering and scoring assessments
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Consolidating results and making selection decisions
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Reviewing the resume and application
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Developing a shortlist
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Example of a candidate’s consolidated results (all capabilities assessed)
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Example of a candidate’s consolidated results (focus capabilities assessed)
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Administering and scoring psychometric assessments
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Practical guide to interviewing
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Administering and scoring work sample exercises
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Deciding and appointing
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Onboarding a new employee
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Glossary
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About recruitment legal requirements