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Workforce Profile Collection

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Annual Workforce Information Collection June 2020

The census date for the 2020 Workforce Profile Collection is 25 June 2020. For 2020, the collection period has been extended from four weeks to six weeks and the PSC is working closely with the Ministry of Health to establish an approach that will not impact the delivery of health services. For all other agencies the key dates are:

  • Census date – Thursday 25 June 2020
  • System opens to accept submissions – Friday 26 June 2020
  • Submissions due – Monday 3 August 2020
  • Approvals due – Monday 10 August 2020

There are a number of key reference documents to support agencies in the preparation and submission of the workforce profile data.

  • This provides the detail of all data items collected for the current year and the data validation rules for each item. It includes the formulas for the two FTE values (8a and 8b) that agencies are required to calculate in the file.

  • This details all changes that have been made to the data specifications since the previous collection.

  • This guide provides detailed instructions for preparing, uploading and approving the Workforce Profile data files.

  • This manual provides detail of the error and warning messages that can be generated when Workforce Profile data files are submitted and guidance on how to resolve these.

  • This provides details of how to resolve a common error that is experienced by submitters when uploading files, due to the file containing non-UTF-8 encoded characters.

  • This template is to be populated if data items Sub division ID level 1 (9a) and Sub division ID level 2 (9b) are included in the file. This enables PSC to correctly map the sub-divisions to division ID (3o) and for the sub-division names to appear in the workforce dashboard.

  • Position Code is an item in the Workforce Profile collection. The Position Coding Automated Tool generates these codes by asking a series of questions. All new and amended positions are coded using PCAT.

    See more information about PCAT and access the tool

Contact Us

For further information on the collection process, please call or email the Workforce Information team.