Create Role Description

Capability Framework Role Description

Create Role Description

The Role Description Builder allows you to easily populate necessary role description content, including the capabilities required for the role from the NSW Public Sector Capability Framework and Occupation Specific Capability Sets, to create a role description.

Before you start, review the steps below.

1. Check the Sector Role Description Library before developing a new role description

The Sector Role Description Library contains role descriptions for a range of non-executive and executive roles that are common across the public sector. Sector role descriptions will save you much of the work involved in developing a role description.

2. Review the Role Description Development Guideline

NSW Government role descriptions should be developed in line with the Role Description Development Guideline (PDF 84.1KB) and (when using a sector role description) with the Sector Role Description Action Guide (PDF 99.1KB).

You may also want to review the Capability Comparison Guide (PDF 85.1KB).

3. Create a role description using the Role Description Builder

Below are some useful tips for using the Role Description Builder.

  • Use Google Chrome: We suggest using Google Chrome when creating a role description using the Role Description Builder.
  • Read help text:  On every page, 'Help Text' relating to the page is available by clicking on the (?) symbol.

Adding Occupation Specific Capability Sets: 

You can add in selected occupation specific capabilities from the Human Resources, Procurement and Finance Professionals Capability Sets. For ICT roles, the Skills Framework for the Information Age (SFIA) logo can be selected; however the SFIA skills need to be manually added in to the role description once you have generated the role in the Role Description Builder.  

Generally, a role description will require additional capabilities from only one occupation specific capability set. For example, a role description will generally not require specialised capabilities from both the Finance Professionals Capability Set and the Procurement Professionals Capability Set. 

A role description usually contains no more than 5 additional occupation specific capabilities, in addition to the capabilities from the Capability Framework. 

  • Selecting occupation specific capabilities and levels:  The default for each occupation specific capability level is “Not applicable”. You will need to select the level for each capability that applies to the role. You can then manually delete any occupation specific capabilities that are not relevant to the role once you have generated the role description in the Role Description Builder. 

Role Description Builder tool elements: 

  • Preview button: Users can preview the role description as they are progressing through the various screens by clicking on the magnifying glass symbol.
  • Progress Indicator: A progress bar at the top of the page shows users the percentage of the role description that's been completed.
  • Sending the role description to multiple people: You can enter multiple email addresses to send the role description (separated by semi colons).
  • Copying the role description: On the last screen of the Role Description Builder you can copy the contents of the role description into a new one and make modifications rather than re-entering all the information again for a similar role. 

4. Complete the steps in the guide ‘Create a more accessible role description’

The guide 'Create a more accessible role description' (PDF 594.7KB) explains how to make the role description content more accessible to a range of people with disabilities.

Accessibility may be further improved by creating a PDF copy of the final version of the role description as this generates tagging within a PDF document, which enables assistive technologies like screen readers to navigate the document.  Speak to your organisation’s communications team for further guidance about creating accessible documents.

We suggest the use of Google Chrome for the creation of a Role Description.